While not all lecture halls at MCPHS have identical setups, they have largely the same capabilities in terms of sound systems, video cameras, and instructor workstations. This page provides a brief rundown of the components you will need to to be familiar with to get started teaching in a lecture hall at MCPHS. (Please note: White 101, in Boston, and DBEN 102, in Worcester, have setups that are different enough that they are described separately. Please go to the WHITE 101/DBEN 102 overview for an outline of the technology in those rooms.)
(For a short video walk-through of the basic steps to take to teach a class streamed to Zoom with a PowerPoint presentation in a lecture hall, please check out the Quick Start Video below).
You will likely get started at the podium at the front of the room. The instructor's PC should be on and logged into to a classroom account when you arrive. (If the PC's monitors appear off, just move the mouse to wake them back up.)
Each classroom PC has the same two monitor setup for instructors to work with (see photo below):
Typical monitor setup for classroom PCs
When working at the podium computer, keep in mind the following:
To turn on the display screens and sound system in any of the lecture halls, you will need to use the room's AV control panel. Depending on the room, this can be a either a touchscreen panel or a black or white panel with actual physical buttons.They are generally located at the podium or on the wall nearby.
If you are working with a panel with actual buttons (see images below), you will want to do the following:
If the AV panel is a touchscreen, what you will be looking at is a bit different but the functionality will be similar. First, you will be prompted to touch the screen to get started. This will bring you to a screen like one of the two seen below. (Note: if the screen is off when you arrive, it can be woken up by touching it).
If your screen looks like the first image above, you will want to do the following:
If your screen looks like the second image above (with the red background), you will want to do the following
Each lecture hall has multiple instructor microphones that both amplify the speaker's voice in the hall itself and feed it to Zoom and Collaborate. Depending on the room you may have a choice of the following:
All the mics can be used simultaneously.
All lecture halls have overhead cameras that transmit to Zoom or Collaborate (see photo below), usually located on the ceiling near the center of the room.
Cameras are generally mounted on the ceiling near the middle of each hall
Each camera is controlled by a black and grey remote control with the name "Aver" at the bottom (see photo below). For setting up your video calls, the two functions you will want to be most familiar with are the following:
Remote control for cameras in lecture halls
If you are planning on sharing an on-screen presentation (like a PowerPoint or pdf document) to both an in-person audience and an audience watching online, you will want to be careful that both audiences will see the same thing. To start, you want to make sure you have opened your presentation to the larger, widescreen monitor at the instructor's workstation, as this will ensure it is seen by the local students. From there, the directions vary by which web conferencing tool you are using. Specific directions for Zoom and Collaborate follow below.
In Zoom, once your presentation is open, click the green "Share Screen" button at the bottom of your Zoom window. This will open up a window, similar to the one in the image below, which will give a number of options for sharing to Zoom. From here, take the following steps:
Collaborate's screensharing works in a similar fashion. Once your presentation is open, access the Collaborate panel by clicking the purple tab at the bottom right of your screen (see photo below).
This will bring up the Collaborate Panel on the right hand side of the screen. From here, take the following steps:
This will bring up the dialog you see below. From here:
Many of the lecture halls have ceiling-mounted document cameras located close to the instructor's workstation. These can be used both on the in-class displays and online. To select these cameras as the source for the in-class projector/displays, return to the AV panel and select the button labelled "Doc Cam." The feed from the document camera should now appear on the displays the in-person students can see.
Adjusting the image from the document camera can be done with the Wolfvision remote (see image below). Use the zoom control (1) to zoom the image in and out, and use the autofocus button (2) to turn the auto-focus on and off to quickly get the image in focus.
The ceiling-mounted document cameras are all positioned above tables with dry erase surfaces. The height of these tables can be adjusted by using the up and down buttons that can be found on the front side of the table on the right (see image below)
To share the document camera with students on either Zoom or Collaborate, follow the instructions for each below.
To share the cameras with your students on Zoom, you will want to select the green "Share" button at the bottom of your Zoom meeting window. This will bring up a window like the one below. From here, take the following steps:
Your online students should now be able to see the document camera, as well.
To share the document camera with your students on Collaborate, you will first want to open up the Collaborate panel by clicking the purple tab at the bottom right of your browser.
Once the Collaborate panel pops out, you will want to do the following:
A number of faculty find it challenging to use the physical whiteboard in the classroom or lecture hall while also trying to accommodate students watching online. One workaround is to use the Whiteboard feature in Zoom. When shared to the large classroom displays, this feature allows faculty to sketch formulas, notes and drawings that both the online students and in-person students can see. Additionally, since it works with the touchscreen functionality of the widescreen classroom monitors, faculty can draw fairly naturally using the Whiteboard, especially when using a stylus.
This feature can be accessed by clicking the green "Share" button at the bottom of your Zoom meeting window. From the selection screen that pops up (see image below), do the following:
This will bring you to a screen like the one you see below.
As with sharing any presentation, make sure to display the whiteboard on the larger monitor that feeds to the in-class displays, so that your in-person students can see it. The Whiteboard defaults to the "draw" setting and either the mouse or touchscreen can be used to draw on the whiteboard.
Remember to do the following upon finishing class in a lecture hall:
Close all open browsers and applications. This is especially important if you logged into any online accounts like email or Blackboard, as the next people using the classrooms may be able to access your accounts if any browser windows are left open.
Leave the instructor's workstation on and logged in to the classroom account. Additionally, if you made any changes to the desktop's configuration, please set them back to how they were when you arrived.
A video overview covering the basic steps needed to run a class over Zoom with a PowerPoint Presentation in one of our lecture halls.