White 101 and DBEN 102 were both previously distance education rooms, and as a result, they have some additional hardware that gives them added functionality when compared with the other lecture halls. This page is intended to provide you with a brief overview of how to use the technology in these rooms to get started teaching.
(For a short video walk-through of the basic steps to take to teach a class streamed to Zoom with a PowerPoint presentation in one of these rooms, please check out the Quick Start Video below).
You will likely get started at the podium at the front of the room. The classroom PC should be on and logged into to a classroom account when you arrive. (If the PC's monitors appear off, just move the mouse to wake them back up.)
The PCs in White 101 and DBEN 102 each have the same two monitor setup for instructors to work with (see photo below):
Two monitor desktop in White 101
When working at the podium computer, keep in mind the following:
To turn on the display screens and sound system in either hall, you will need to use the room's AV control panel. This is a touchscreen panel located on the wall behind the podium. If the screen is off when you arrive, it can be woken up by touching it.
The initial screen should have a white background with the University's logo and name on it. To get started, just touch anywhere on the screen. This will bring you to a screen like the image below.
From here, take the following steps:
Once you have done this, the system should be powered on and you should be able to present to the in-person students from the classroom PC.
Each lecture hall has multiple instructor microphones that both amplify the speaker's voice in the hall itself and feed it to Zoom and Collaborate. You will have a choice of the following:
All volume to the hall is controlled through the AV panel.
To adjust the volume of the microphones in the room:
Separate controls for each microphone are available through "Utilities."
In addition to the instructor mics, each of these rooms has overhead mics placed throughout the room designed to capture sound from the audience. Unlike the instructor mics, these will only transmit to Zoom or Collaborate and should make your in-person students audible to your students attending online. If you prefer not to use these microphones, there is a button on the AV panel (highlighted in the photo below) that will mute those mics during class.
Both White 101 and DBEN 102 have multiple overhead cameras that feed to Zoom or Collaborate. Each room has one camera placed roughly in the middle of the room which is designed to capture the speaker at the podium. Both rooms also have back-facing cameras (one in White 101 and two in DBEN 102) located behind the podium and designed to capture the audience.
Cameras in White 101 in Boston
These cameras are controlled directly through the AV panel. While on the initial screen for "Video Calls", you will see a set of controls on left half of the screen (see image below). (Note: If you don't see these controls, click the button labelled "Camera Control" at the bottom left of the screen).
Camera controls on AV panel
The camera controls work as follows:
If you are planning on sharing an on-screen presentation (like a PowerPoint or pdf document) to both an in-person audience and an audience watching online, you will want to be careful that both audiences will see the same thing. To start, you want to make sure you have opened your presentation to the larger, widescreen monitor at the instructor's workstation, as this will ensure it is seen by the local students. From there, the directions vary by which web conferencing tool you are using. Specific directions for Zoom and Collaborate follow below.
In Zoom, once your presentation is open, click the green "Share Screen" button at the bottom of your Zoom window. This will open up a window, similar to the one in the image below, which will give a number of options for sharing to Zoom. From here, take the following steps:
Collaborate's screensharing works in a similar fashion. Once your presentation is open, access the Collaborate panel by clicking the purple tab at the bottom right of your screen (see photo below).
This will bring up the Collaborate Panel on the right hand side of the screen. From here, take the following steps:
This will bring up the dialog you see below. From here:
Each of these halls has a ceiling-mounted document camera located close to the instructor's workstation. These can be shown both on the in-class displays and to online students, through Zoom or Collaborate.
To get started using the document camera, you will need to go to the AV panel:
Once you have selected the "Doc Cam" button, the feed from the document camera should appear on the displays the in-person students can see.
These cameras should positioned above tables with dry erase surfaces. To adjust the height of these tables, use the up and down buttons that can be found on the front side on the right (see image below)
To share the document camera with students on either Zoom or Collaborate, follow the instructions for each below.
To share the cameras with your students on Zoom, select the green "Share" button at the bottom of your Zoom meeting window. This will bring up a window like the one below. From here, take the following steps:
Your online students should now be able to see the document camera, as well.
To share the cameras with your students on Collaborate, you will first want to open up the Collaborate panel by clicking the purple tab at the bottom right of your browser.
Once the Collaborate panel pops out, you will want to do the following:
A number of faculty find it challenging to use the physical whiteboard in the classroom or lecture hall while also trying to accommodate students watching online. One workaround is to use the Whiteboard feature in Zoom. When shared to the large classroom displays, this feature allows faculty to sketch formulas, notes and drawings that both the online students and in-person students can see. Additionally, since it works with the touchscreen functionality of the widescreen classroom monitors, faculty can draw fairly naturally using the Whiteboard, especially when using a stylus.
This feature can be accessed by clicking the green "Share" button at the bottom of your Zoom meeting window. From the selection screen that pops up (see image below), do the following:
This will bring you to a screen like the one you see below.
As with sharing any presentation, make sure to display the whiteboard on the larger monitor that feeds to the in-class displays, so that your in-person students can see it. The Whiteboard defaults to the "draw" setting and either the mouse or touchscreen can be used to draw on the whiteboard.
Remember to do the following upon finishing class in these halls:
Close all open browsers and applications. This is especially important if you logged into any online accounts like email or Blackboard, as the next people using the classrooms may be able to access your accounts if any browser windows are left open.
Leave the instructor's workstation on and logged in to the classroom account. Additionally, if you made any changes to the desktop's configuration, please set them back to how they were when you arrived.
A video overview covering the basic steps needed to run a class over Zoom with a PowerPoint Presentation in either DBEN 102 or White 101.