Skip to Main Content
MCPHS Library Logo

Center for Teaching & Learning: Zoom Web Conferencing

Supporting the MCPHS faculty and staff in their commitment to excellence and innovation in teaching and learning

New Features & Guides

Zoom Cloud Video Expiration and Kaltura Backup

As of September 1, 2021, videos recorded to the Zoom cloud will be automatically removed after 6 months. However, recordings to the Zoom Cloud are automatically backed up to Kaltura, the university's cloud video storage solution, and you will be able to access your videos there. To review your Kaltura Media Gallery to ensure recordings have been transferred, you may either use Blackboard or open a web browser:

  • In Blackboard, select Tools from the Base Navigation (left panel), and then select My Kaltura Media
  • In your web browser, go to the Kaltura web portal at, log in with your MCPHS credentials, and then select My Media

To use your Kaltura media within your Blackboard course, please visit the Kaltura tools page for additional guidance.

Zoom Meetings

System Requirements

System requirements

  • An internet connection – broadband wired or wireless (3G or 4G/LTE)
  • Speakers and a microphone – built-in or USB plug-in or wireless Bluetooth
  • A webcam or HD webcam - built-in or USB plug-in
  • Or, a HD cam or HD camcorder with video capture card

Download Guides

Student Resources

How to Join a Scheduled Course Meeting as a Student

To join a scheduled course meeting:

  1. Go to your class in Blackboard
  2. If your instructor has added a direct link to Zoom in the navigation menu, click there!
  3. If you don't see a specific Zoom link, click Tools
  4. Select Zoom Meetings and the course meetings listing will appear
  5. Click the Join button next to the desired meeting to enter the meeting.

If your instructor sent out a meeting invite via Outlook or posted it in your course, you can join the meeting right from the URL they posted too!

Upcoming Webinars

Zoom hosts daily free & interactive training sessions for Zoom Meetings. Get up to speed quickly by attending one of their daily 30-minutes sessions, Getting Started with Zoom Meetings.

Then, become a power user by attending one of the weekly 60-minute deep dive sessions and learn how to get the most from all available in-meeting features. 

Explore the additional tabs to find a session that meets your needs.

Getting Started with Zoom Meetings

What is a Zoom Meeting? Spend 30 minutes learning the basics with one of our Zoom experts. We will cover scheduling, inviting others, host controls, and wrap things up with live Q&A.

Audience: Beginner

Register for a live session

Zoom Meetings (Advanced)

Once you have completed our Getting Started with Zoom Meetings session, our Zoom expert will guide you through a 60-minute tour of Zoom Meetings, taking you beyond the basics. This session includes live Q&A.

Audience: Intermediate Users

Be sure to change to your applicable time zone when registering!

Register for a live session

Zoom Meetings for Education (Students & Educators)

Spend 45 minutes discovering the power of virtual teaching and learning in the Zoom classroom. We will show you the steps and best practices from two points of view: student (downloading the app then joining and participating in the class), and teacher (scheduling, joining, hosting, and in-meeting tools) before wrapping up with live Q&A.

Note: This training session focuses on using our Zoom Meetings platform as your classroom setting. 

Audience: Students and Educators

Register for a live session

Watch Recorded Training Sessions

Want to jump right in? No need to wait for a scheduled live session; review the recordings that address your needs:

Getting Started with Zoom
This 30-minute training session with live Q&A will provide a high-level tour of Zoom and cover the basics you need to get up and running.

View a recording

Zoom Meetings Training
This 60-minute training session with live Q&A will review features applicable to Zoom Meetings and using the Zoom Client software. We will discuss scheduling and hosting your meetings.

View a recording 

Zoom Meetings for Education Training
This 45-minute training session with live Q&A will cover the power of virtual teaching and learning in the Zoom classroom for students and teachers.

View a recording 

Signing In to Zoom

Signing In From A Web Browser

1)  Navigate to



     2)  Sign in to Zoom with your MCPHS UID/PW


or if needed

3)  Quick links to support, resources, and the Help Desk

Many features require the download and installation of the Zoom Meetings client.  You may download the client directly from the page.

Always ensure you are logging into your MCPHS-provided Zoom account (Steps Below). 

Setting Up Zoom In Your Blackboard Course

Adding a Zoom Meetings link to your course is easy:


In your course navigation panel (left side menu space)

  1. Click the "+"
  2. Select "Tool Link"
  • Give a meaningful name
  • Select "Zoom Meetings" as Type
  • Be sure to check the "Available to Users" option to enable your students to access the resource
  • Select "Submit"

*The tool link will be the last menu item; you can drag/drop to place it more logically in your menu navigation panel if you'd like

Click the link to launch Zoom from within your course!

(Remember to log in with SSO if prompted)

As an instructor, you can schedule new meetings specifically for this course right within your course shell!

Zoom Meeting Security

Concerned about "Zoom Bombing"? Want to ensure you're setting up your meetings securely? Start here!


The Waiting Room feature is one of the best ways to protect your Zoom meeting space.

When you enable this feature, there's two options to manage the experience:

  1. All Participants will send everyone to a virtual waiting area and then you can admit them individually or all at once.
    • This is PERFECT for 1:1 consultations, or small group sessions where privacy is critical (advising sessions, etc.)
  2. Guest Participants Only allows authenticated users to bypass the waiting room but sends anyone attempting to join as a guest or not using their MCPHS credentials to the waiting room.

Here's a quick video on the Waiting Room feature


Locking your meeting works just like closing your classroom door after the session starts.   You can give participants a few minutes to join and then simply lock the meeting to disallow late entrants.  

Learn all about managing your participants


Disable "Join Before Host".  Participants won't be able to join into the meeting space until you have arrived and are in place to view chat, etc.

They'll see a notice similar to:


As a host, you have a variety of important controls to help maintain the meeting environment for you and your participants.

Here's a quick overview:


It's important to get comfortable with the settings available to you; and recognize that some features are dependent on how you start your meeting.

Find out more via Zoom's Help Center

Recording a Lecture via Zoom

Recording a Lecture Using Zoom

Looking to use Zoom to record your lectures? Watch this quick tutorial to get you started!


Additional Features & Tools

Before joining a Zoom meeting on a computer or mobile device, you can download the Zoom app from our Download Center. Otherwise, you will be prompted to download and install Zoom when you click a join link.

You can also join a test meeting to familiarize yourself with Zoom.


  • Each meeting has a unique 9, 10, or 11-digit number called a meeting ID that will be required to join a Zoom meeting
  • If you are joining via telephone, you will need the teleconferencing number provided in the invite.

There are two ways to join meeting audio, joining via computer or joining via telephone. Follow these sections to test your audio before or after joining a meeting.

You can also join a test meeting if you want to test your audio and familiarize yourself with meeting controls.


Zoom offers multiple methods to schedule a meeting. A host has control over the options for their scheduled meetings except for settings that an administrator has locked for all users in the account or for all members of a specific group.

Host controls allow you as the host to control various aspects of the Zoom Meeting, such as managing the participants.

The co-host feature allows the host to share hosting privileges with another user, allowing the co-host to manage the administrative side of the meeting, such as managing participants or starting/stopping the recording. The host must assign a co-host. There is no limitation on the number of co-hosts you can have in a meeting or webinar.

Co-hosts do not have access to the following controls as they are only available as host controls in a meeting:

  • Start closed captioning and assign someone or a third-party to provide closed captioning
  • Start live streaming
  • End meeting for all participants
  • Make another participant a co-host
  • Start breakout rooms or move participants from one breakout room to another
  • Start waiting room (co-hosts can place participants in waiting room or admit/remove participants from the waiting room)

Co-hosts also cannot start a meeting. If a host needs someone else to be able to start the meeting, they can assign an alternative host


  • Host permission in the meeting, or co-host permission (set by the host)
  • Zoom desktop client for Mac, PC, Chrome OS or Linux
  • Zoom mobile app for iOS or Android 


Breakout Rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time.

  • Up to 50 breakout rooms can be created
  • Max 200 total participants across all breakout rooms (requires Large Meeting 200 add-on)
  • Breakout room participants have full audio, video and screen share capabilities

If the meeting is being cloud recorded, it will only record the main room, regardless of what room the meeting host is in. If local recording is being used, it will record the room the participant who is recording is in. Multiple participants can record locally.

This article covers:

Learn how to manage breakout rooms.


To manage breakout rooms as the host

  • Zoom account
  • Zoom desktop client

Note: Users joined into the Zoom meeting from the Zoom Desktop Client, Zoom Mobile App, or H.323/SIP devices can participate in breakout rooms. Users joined via the web client and Zoom Rooms are unable to join Breakout Rooms, but the main room can be used as an alternative session for these users.

Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom.

  • The host and attendee can screen share by clicking the Share Screen icon.
  • The host does not need to grant screen share access for another participant to share their screen.
  • The host can prevent participants from accessing screen share.


Hosts using the Zoom desktop client can allow multiple participants share their screens simultaneously during a meeting. This can be useful for a real-time comparison of documents or other materials by participants. To make full use of this feature, enable the dual monitors option in the Zoom client settings.

The polling feature for meetings allows you to create single choice or multiple choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also have the ability to download a report of polling after the meeting. Polls can also be conducted anonymously, if you do not wish to collect participant information with the poll results.

Generate Zoom Poll Reports

View the quick video below to learn how to generate Zoom Poll reports.

Connect with the MCPHS Libraries via Social Media: Instagram